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Pay information requests

Comparison groups and anonymity

Who an employee is compared with, and how Evenpay protects colleagues' privacy.

Written By Karl

Last updated About 9 hours ago

A pay information report compares the employee's pay with a comparison group of colleagues doing the same work or work of equal value. To protect those colleagues, Evenpay only shows group figures when the group is large enough.

Who can do this: Administrators

Where: Settings → Pay equity & transparency → Pay information requests → your channel → Comparison & Privacy

Comparison Strategy

  • Equal value positions only (default): colleagues in the same work of equal value group.

  • Position-based only: colleagues in the same position.

  • Auto (position, then equal value): the position if it is large enough, otherwise the equal value group.

Anonymity Threshold

The minimum number of employees in a comparison group before pay data can be shown. The default is 5, and you can set 2–50.

  • The gender breakdown has its own minimum: each gender needs at least half the threshold, rounded up, and never fewer than 3 people. If either gender is too small, the breakdown is hidden.

  • Changes apply to reports generated from now on.

When the group is too small

An employee whose group is below the threshold can't submit a request through the portal. If you send information yourself, the employee's Pay Information Request tab warns that sending directly could reveal colleagues' pay. You can then:

  • Send to Employee Representative: enter the representative's email and choose a report language. The Directive lets member states provide this route when sharing the information would identify individuals. Check your national rules.

  • Send Anyway: override the threshold. The override is recorded in the audit log.

Other display settings

Report Display Period (monthly, annual or hourly), Salary Values Shown, Hide Zero-Value Components, Show Comparison Point and Show Comparison Group Name.

Good to know

  • For a reliable comparison, check your work of equal value groups first. See Work of equal value groups.

  • Pay figures are calculated on the basis set under Pay Calculation: current contractual gross salary, the last 12 months, or the last full calendar year.

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