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Pay information requests

The annual notice of employees' right to information

Email employees to remind them of their right to request pay information.

Written By Karl

Last updated About 9 hours ago

The Directive requires you to inform employees every year of their right to request pay information and how to do it. Evenpay can email this notice to your employees with a link to the request portal.

Who can do this: Administrators

Where: Settings → Pay equity & transparency → Pay Information Reminders

Prepare the email

  1. Under Target Audience, choose All employees or Managers only. The Directive requires you to inform all workers every year, so make sure the notice reaches every employee.

  2. Edit the Email Template. The default subject is Your right to pay information.

  3. Use these placeholders, which are filled in for each recipient:

    • {{employeeName}}: the employee's name

    • {{organizationName}}: your organisation's name

    • {{requestLink}}: the link to your request portal

  4. Save.

Send it

Under Manual Send, select Send Now. The page shows how many employees have received the notice, how many have opted out, and when it was last sent.

Good to know

  • Send the notice at least once a year, and keep a record of when you did. The Last sent date helps.

  • Make sure your portal link works before sending. See Setting up the request portal and channels.

  • You can also publish the information in other places, such as your intranet or employee handbook.

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