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Data & integrations

Custom fields

Add your own fields to employees, positions and job architecture, and use them in analysis.

Written By Karl

Last updated About 9 hours ago

Custom fields hold information Evenpay doesn't have a built-in field for, such as a collective agreement, a shift pattern or a cost centre. You can filter, group, export and analyse by them, and use them as pay factors.

Who can do this: Administrators.

Where: Settings → People & data → Custom fields

Create a custom field

  1. Select to add a field and give it a name.

  2. In Apply To, choose Employee, Position, Job Level, Job Grade, Job Family or Organization Unit.

  3. Choose a type: Text, Rich Text, Number, Percentage, Currency (with Decimal places), Single Select, Multi Select or Yes/No.

  4. For select fields, add the options.

  5. Set the options below if you need them, and save.

Options

  • Computed field: the value is calculated with a formula. Set a Fallback value for when the formula can't be calculated.

  • Hidden field: not shown on profiles, but still used in calculations, pay factors and exports.

  • Can be used as a pay factor: makes the field available in pay factors. For select fields, say whether the options are categories or an ordered scale.

You can also create a custom field during an import, from a column that isn't mapped yet.

Remove a custom field

  • Delete Field deactivates the field and keeps its data. Reactivate Field brings it back.

  • Delete Permanently removes the field and all its data.

Good to know

  • Changing a Multi Select field to Single Select keeps only the first value for each record.

  • Custom fields can be used in work of equal value groups, pay band rules and merit cycle rules.

  • If your organisation uses entities, custom fields are always shared across the group.

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