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Data & integrations

Importing employment history

Bring in past changes to position, unit, manager and pay, dated when they happened.

Written By Karl

Last updated About 9 hours ago

The employment history import fills each employee's History tab with changes from before you started using Evenpay, for example earlier positions, managers or pay. Use it after connecting an HR system, because that history starts on the day you connect.

Who can do this: Administrators.

Where: Settings → People & data → Data management → Data Import → Employment History

Your file

Each row describes one person on one Effective Date (required). Columns can include:

  • Employee Number or Email, to find the person. Employee Number wins if both are given. Terminated employees are matched too.

  • Reason, Status, Position, Org Unit, Manager Email, Worksite, Employment Type, Working Hours.

  • Agreed: (component name) columns with the monthly amount of each pay component.

  • Custom fields.

Steps

  1. Download the Template from the Employment History tile.

  2. Fill in one row per person per date. Leave a cell blank when that field didn't change.

  3. Upload, map the columns, review and import.

Good to know

  • A blank cell means "unchanged", not "cleared".

  • Rows dated in the future are skipped with a warning.

  • For each field, the newest date in your file also updates the employee's current data.

  • The employment history export uses the same layout, so you can export, correct and re-import the file as is. See Exporting your data.

  • If an import is interrupted, re-import the same file to make sure every row is in.

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