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Job architecture

Worksites and work schedules

Define the places people work and the working-time rules that turn pay into hourly and annual figures.

Written By Karl

Last updated About 9 hours ago

Worksites are the named places your employees work. Work schedules describe working time, which Evenpay uses for FTE, hourly and annual figures.

Who can do this: Administrators.

Worksites

Where: Settings → People & data → Worksites.

  1. Select Add worksite.

  2. Enter a Name, for example "Helsinki HQ", and optionally a City and Country.

  3. Save. You can then pick the worksite on an employee's profile.

The address describes the site, not the employee. Pay band rules and work of equal value groups can use worksite as a dimension.

You can't delete a worksite that still has employee records (terminated employees count too) or that a pay band rule uses. Reassign those employees and remove the worksite from the rules first, or use Deactivate instead.

Work schedules

Where: Settings → Organization → General, under Work Schedule.

Every organisation has an Organization Default schedule. Use Add Schedule to add more, each with:

  • Hours/Week, Hours/Day and Days/Week

  • Pay Periods/Year: 12 for monthly pay, 13 with a holiday bonus, 14 with two bonuses

  • Vacation Days/Year and Public Holidays/Year

  • a Country Preset to fill in typical values

  • an optional Contractual Hourly Divisor (1–400), used where a collective agreement sets the divisor for the hourly rate. Leave it empty to use the computed monthly hours.

Schedule assignment rules

Use Schedule Assignment Rules (Add Rule) to give a schedule to employees by country, career path, custom fields and similar. Rules with higher priority are evaluated first. Employees who match no rule use the organisation default. An employee's profile shows which rule applies.

Good to know

  • Evenpay stores pay as monthly amounts and uses pay periods per year to show annual figures. See How Evenpay calculates pay.

  • A schedule that a rule uses can't be deleted.

  • If you use entities, the organisation default is changed in the Group view.

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